01 / INVENTORY CHECKS
An identifier takes you to the right record
Labels are available for devices, racks, locations, off-rack places, ports, cables, modules and fibres. Filters help select assets, and label dimensions adapt the print layout. Cables receive identifiers for their endpoints.
Stable codes continue to open a record after a name or mounting change. QR does not bypass access controls: the viewer must sign in and have client permissions. The browser print preview can be used for printing or saving a PDF.
02 / INVENTORY CHECKS
Each inspection retains its starting scope
An inventory round keeps its own asset list and snapshot from the start of the inspection. On site, select an item, search its code or use QR through a camera, image, pasted identifier or scanner.
Results include confirmed, missing and discrepancy. Counters separate checked items from those still pending. A team can work within one inspection rather than exchange successive versions of an equipment spreadsheet.
03 / INVENTORY CHECKS
Separate findings from inventory corrections
An item view compares the starting snapshot with current documentation. This matters when the inventory has changed since the round began. Inspection results include comments, and discrepancies require a description of the observed state.
Photos and attachments can support findings. A result does not move the device or overwrite its parameters. First record the observation, then deliberately correct the inventory.
04 / INVENTORY CHECKS
Complete the round with a clear result
Before closing a round, explicitly resolve how unchecked items are handled. A closed round is read-only. A CSV report helps hand over findings and prepare follow-up actions.
This separates what was physically confirmed, what still needs explanation and which corrections were subsequently applied to the device record. Device history adds the later changes to this context.
Practical workflow
Verify a rack during a scheduled inspection
- Start a round with the required asset scope.
- On site, scan labels and record confirmations, missing items or discrepancies with notes.
- Investigate differences, correct the relevant records and close the round with a report.
Camera use depends on browser support and HTTPS. Marking an item missing does not delete it; a discrepancy does not automatically update the device record.
Screenshots come from the working RackDocs application and show a demonstration environment with fictional infrastructure. They include selected views and screen details; the application is evolving. Screenshots retain the Polish interface in this English guide.